These elements will help your organisation identify and manage physical risks to children and young people when they take part in activities. Tick the elements your organisation has in place.


Have you considered?

Answer

Do you have an accident prevention policy and plan?

We suggest

Use the example to help you create your own accident prevention policy and plan. 

Does your policy allow for a risk–benefit analysis of activity?

We suggest

For some activities risk is unavoidable. Make sure you recognise this and manage the risk as best you can.

Visit Health and Safety Executive (HSE) (PDF) for further information. 

Resources

Do you have an up-to-date risk–benefit assessment of the venue where your group meets?

We suggest

Make a list of the areas of the building that you need to complete a risk assessment for, and the activities that happen there. You can then:

  • complete the risk assessment, or update it if it’s in need of a review
  • carry out any work that you find is required.

Find out where you can get specialist advice on health and safety issues.

Do you carry out assessments in advance of outings and special events?

We suggest

Make a list of the outings and trips that will need a risk assessment, and then:

  • complete the risk assessment, or update it if it’s in need of a review
  • carry out any work you find is required
  • ensure that risk assessments for new activities or outings are carried out in good time prior to the activity taking place.

Find out where you can get specialist advice on health and safety issues.

Can you evidence that you have taken action to manage the identified risks?

We suggest

Keep a record of the actions you take to control risk.

Resources

Do you involve children and young people in your risk-benefit assessments?

We suggest

If children and young people are involved in risk assessments it teaches them about risk and encourages them to stick to the rules you set to keep them safe. 

Resources

Do you carry out regular checks on equipment used by children, staff and volunteers in your organisation?

We suggest

Maintain a list of this equipment, when it was last checked and when the next check is due. Ensure that you keep all paperwork relating to the checks that have been carried out.

Resources

Do you have a policy on parental consent to activities and, where appropriate, the consent of young people?

We suggest

Using the examples provided, create a consent policy and consent forms. Parental consent is included in the example of a needs form. Ensure that everyone in your organisation is aware of your policy, and the need to have the forms completed

Does your registration form for each child ask for details about their needs (medical, dietary, allergies, care needs)?

We suggest

Create a form that captures this information and ensure that it is completed every time a new member joins your organisation. Ensure that the completed forms are stored securely but remain easily accessible for staff/helpers responsible for the child.

Do you keep contact details for parents/carers easily available?

We suggest

Ensure that contact information is always obtained when a new member joins your group. Ensure that these contact details are kept secure but remain easily accessible for staff/helpers responsible for the child.

Resources

Do you have access to a phone during group meetings and activities?

We suggest

Ensure that there is a telephone available at all times during group meetings and activities. If the activity takes place outside or where there is no landline available, staff/volunteers should have access to a mobile phone.

Resources

Do you have a trained designated first aider?

We suggest

You need to have more than one person qualified as first aider. Courses are provided locally.

First aid and health and safety training courses on the St John Ambulance website.

Resources

Do you check and refill your first-aid boxes regularly?

We suggest

Find out how many first aid boxes you need and what they should contain, and then:

  • install the boxes
  • identify a person who will be responsible for keeping them stocked
  • inform staff/volunteers where the boxes are.

The Health and Safety Executive (HSE) have information on First aid at work (PDF).

Resources

Do you have a simple procedure for reporting accidents and “near misses”?

We suggest

Write an accident/near misses reporting procedure. Ensure that all staff/volunteers know about the procedure.

Do you have an accident book or standard accident forms kept in a file?

We suggest

Obtain an accident book, or create a standard form. Ensure that all staff/volunteers know about the procedure and where the accident book is kept.

Does all your workforce have details for contacting local health, social care, police and emergency services?

We suggest

Write a list of contact details for local doctors, health facilities and other essential services on an A4 sheet.  Display contact details, or make them easily accessible for staff/volunteers during group meetings.

Resources

Do you have adequate insurance for all circumstances, which is clearly displayed?

We suggest

Discuss your insurance needs with your existing insurer. If you don’t have one, discuss with your local umbrella body or local Council for Voluntary Service.   Take out insurance that meets your organisation’s needs around health and safety and accident prevention.

Display your insurance policy.

Do you provide guidance to staff and families on the safe use of equipment?

We suggest

For each piece of equipment that needs health and safety guidance:
  • prepare simple instructions on its use
  • ensure the guidance is communicated to all users
  • make copies of the instructions easily available.

Resources

Do you supervise children if they are using equipment that could be dangerous?

We suggest

Children and staff all need to undertsand that supervision is necessary if dangerous equipment is being used.
Do you provide training on accident prevention and health and safety for all staff and volunteers?

We suggest

Using the resource that  helps you analyse learning needs, check your staff’s awareness and training needs around health and safety.

Think about the best way of supporting your staff/volunteers to achieve a high level of awareness and competence in this area. Here are some options:

  • one-to-one supervision sessions
  • reading
  • group briefing
  • a more formal training process.
Do you comply with regulations on fire safety, first-aid, food hygiene, hazardous substances, reporting injuries and diseases, staff ratios, and transport?

We suggest

Obtain specialist advice on which regulations apply to your organisation, or research this yourself using the guidance provided and the additional resources suggested.

Ensure that you have the necessary paperwork and administrative systems to help you keep up-to-date with these.

For further information visit Health and Safety Executive (HSE) and Child Accident Prevention Trust (CAPT)

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